Who can have this access?

The Finance Officer level of access is for employees in Finance positions who need to updated position costing in Aurion and view HR information for employee within their organisation unit. 

Who can approve this level of access?

Finance Officer must be approved by the:

  • School Manager
  • Head of School
  • Faculty Finance Manager
  • Faculty Executive Manager
  • Institute Finance Manager
  • Deputy Director (Operations)

The attendance of a training course is not a prerequisite for gaining this level of access.

What will this I be able to do in Aurion?

Finance Officer access will allow you to update the Costing information for positions within the organisation unit(s) your completed Aurion Access form specifies..

In addition, you will allow you to view HR information for all employees within the organisation unit(s) your completed Aurion Access form specifies.

  • Personal details
  • Placement details (current and historical)
  • Training history (Staff Development courses, not online, Blackboard courses)
  • Service history
  • Leave balances and occurrences
  • Superannuation (current and historical)
  • Qualifications
  • Positions
  • Org Unit Availability chart
  • Ability to generate a Leave Occurrence chart for an employee

 You will also be given access to generate Aurion Staff General Reports. These include:

  • Organisation and position reports
  • Leave reports
  • Placement and staff reports

 

What will I not be able to do in Aurion?

 Finance Officer access will not allow you to view:

  • Emergency Contact details
  • Passport or Visa details
  • Payroll information
  • Allowances or deductions
  • Reports in HR Portal
  • Standard Staff reports in UQ Reportal (Business Objects)

Finance Officer access will not allow you to:

  • Approve Leave or Training requests through MyAurion
  • Approve Timekeeper claims

To approve Timekeeper claims, your position number must be listed as the Functional Reports To position for the casual.

To approve Leave or Training requests, your position number must be listed as the Functional Reports To position for the employee.

To view reports in HR Portal, request the Timekeeper Reports (HR Portal) access in Section C.

To view staff reports in UQ Reportal (Business Objects), request the Data Warehouse Manager Access (HR Data). You may also have to complete the UQ Reportal's Apply for Access.

How do I learn to navigate Aurion and learn what I can do?

There currently is no face to face Staff Development training course or online training videos.

Training documentation for Standard Enquiry access is available in the Aurion Enquiry User Manual.

Training documentation to update costing information for positions is available in the Finance Officer Position Costing reference Guide.

What do I do if I have a technical problem with Aurion or Citrix?

All issues with Aurion or Citrix should be sent to ITS Support desk by calling ext 56000 (3365 6000 calling from a non UQ phone) or email ITS Help Desk.

If you have forgotten your Aurion password, contact ITS Support desk by calling ext 56000 (3365 6000 calling from a non UQ phone) or email ITS Help Desk.

What do I do if I require further information about Aurion information?

All requests for further information about Aurion should be directed to your Faculty/Institute/Central HR Team. More information about your HR Team can be found on the Human Resources Client Services Teams page.